RTA Fleet Management Software Features and Benefits

Vehicle/Equipment Management Features

PM (Preventative Maintenance) tracking (up to 260 PMs per vehicle)
Asset tracking for purchase info and historical information
Equipment Replacement forecasting and reporting
Mounted equipment tracking
Equipment linking (parent-child)
Repair History reporting
Make/Model/Year Cost analysis
Warranty (Oem/Extended) tracking and recovery
Image storage and retrieval for accidents and inventory
User definable fields for customized tracking
Alternate meter tracking
Tracking by Hours, Miles, Kilometers, Gallons, Liters or user definable
Unlimited notes per piece of equipment
Track equipment aging
Meter updates and tracking
Fuel Efficiency tracking
Vehicle Wash tracking
Motor Pool add-on
Vehicle Status and Downtime tracking

Parts Inventory Management

Parts inventory tracking for up to 999 Inventory locations
Vendor performance tracking
Unlimited alternate part numbering and cross-referencing
Bar-code capability
Usage reporting
Automatic re-order or manual re-order
Restock/low-stock notification
MSDS Data sheet storage
Core tracking
Low use reporting
Obsolescence reporting
Part Kits support
Cross facility transfers and inventory checking
Parts Tagging
Full Purchase Order system (see below)
Customer based markups
Counter sales
Hand-held inventory cycle counts
Stock/Non-stock reporting
Consignment tracking
Chargeable/non-chargeable status
Parts Warranty tracking
Parts Usage lists and tracking

Work Order Management Features

Full Work Order Management System
Standardized work codes (VMRS)
Paperless Shop add-on module
Paperless Inspections add-on module
Flat Rate jobs
Custom jobs
Technician productivity tracking with standard job hours
Indirect labor and direct labor tracking
Integration with Parts Inventory
Integration with Purchase Orders
Full vehicle History available for lookup
Full vehicle specifications lookup
Customer billing reports
Customer markups, facility markups support
Template (Boilerplate) Work Orders
Auto create Work Orders from PM lists
Work Order Estimates
Driver Report (VCR) directly to Work Order System
Service Bulletins & Recalls
Defer Jobs to a later date
Vehicle status monitoring
Shop accountability reporting

Tire Management Features

Fuel Management Features

Full Pump, Tank, Delivery and Usage tracking
Pump and Tank tracking
Fuel transaction reports
Integration with common Electronic Fueling Systems
Equipment fuel consumption exception reporting
Tank leakage report
Pump pilferage reporting
Fuel Billing by customer/department/account
IFTA (fuel tax) reporting
Fuel Type management
Bulk fuel delivery management Tank to tank transfers
Reorder fuel from Purchasing/Inventory module
Excessive miles or fuel used trapping
Tanker disbursement tracking

Driver Reporting Features

Mechanic/Technician Tracking Features

Paperless Shop add-on module for time-card tracking
Scheduled vs. actual time tracking for productivity by job rating
User definable scheduled/flat rate hours
100 % time accountability by technician
Time Card printing by Technician

Purchase Order Features

Full Purchasing system
Case Lot (bulk ordering) capability
Markup features
Requisitioning system integrates with Work Order/Parts Inventory
Direct post to Work Orders
Account Number tracking on order/receipt
Invoice report by Vendor
Bar Code integration with PO
Hand-held PO receiving
Non-file part ordering ability
Tire ordering with Tire record creation in inventory
Cross facility ordering
Centralized vendor system capable
Blanket PO support
Vendor tracking (aging)
Vendor purchases tracking
Auto-create POs from Requisitions
Open PO lines reporting
Back order tracking
Purchases by Account report
Vendor cross-referencing report
PO Notes capability
PO Image storage/retrieval

Customer/Departmental Billing Features

Fuel billing by Department, Customer or Account
Work Order billing by Customer or Department
Vehicle/Equipment cost by Department
Cost reporting by Customer, Class, Department, Facility or Region

Liability reduction Features

Full Work Order History reporting with technician notes and completion codes
Full fuel history reporting
Full PM History reporting
Full Technician time clock accounting
Lifetime Detailed historical audit of each piece of equipment

Motor Pool Tracking

Full Motor Pool Reservation system
Multiple billing levels and rates
Recurring billing options
Reservations Reporting
Usage reporting
Integration with Equipment Tracking
Recurring reservations

Bar Coding and Handheld Data

Bar code reading and printing support
Support for high speed bar coding printers
Automatic generation of bar codes for parts received
Bar code support for Tire Tracking
Handheld device support for Cycle counts and other tasks

Databases Supported

Operating Systems Supported {Hardware requirements}

General Use Features

User friendly
Supports single shops to large Enterprise multi-shop solutions
Real-time data validation
Embedded security
Dashboards for snapshot fleet tracking
Industry leading Technical support
Annual updates
Annual users conferences
Semi-annual newsletters
Monthly opt-in tips & tricks e-mails
Over 29 years in the Fleet Management Software industry
Thousands of customers world wide.
Best Practices pop-ups customizable by user
Quick Launch and short cuts speed navigation of the system
Full easy-to-use Navigator to get you started

Other Features and Facts

Data conversions available from your existing system
Accounting Interfaces available
Custom interfaces and enhancements available
Very customizable
Support available from 6am to 6pm - Mon-Fri - Mountain Standard Time
Utility packages to help manage your system with global settings
Other software/Hardware and consulting partners that work with RTA

Training options available

Web based training
Web training recordings available
On-Site customized training
Regional location training
Phoenix Based training monthly
Annual User's conference training

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