When it comes to running a shop, there are numerous details that simply cannot be overlooked.  Let’s take a look at the top four.  Is your shop effectively tracking the most important items?


First and foremost is safety.  When a staff is not operating in a safe manner, neither is the equipment.  Start by implementing a safety program that trains and tracks employee progress.  Conduct an audit (internal or external) and identify potential danger zones.  Enact a plan which staff and management buy into and goals are met or exceeded in an ample time frame.

Next, let’s discuss inspections.  Are drivers and mechanics conducting daily and routine inspections?  Are they being correctly documented so in the event there is an accident, the right information will reduce the company’s liability?

Learn more about RTA’s Accident Tracking Module and how all details are kept in one concise location for when it matters most.


Prevent mechanics from spinning their wheels with unnecessary labor and downtime on equipment.  According to RTA’s founder, Ron Turley, labor is one of the largest expenses for a shop (in addition to fuel and tires) and it is important to remain as productive as possible.

Does an employee need to order 90% of all parts when an issue is discovered or is an efficient parts inventory system tracked and in place?  Learn how to better track parts warranties by viewing this document.

Time management is very important in a shop.  When time is correctly managed, employees are efficient and equipment experiences less downtime.


Does your shop have a software program in place to manage all aspects of the purchasing process including requisitions, purchase orders, work orders and vendor maintenance?

When it comes to optimizing your purchasing function, a system must be in place which tracks where costs originate and how they are expensed. Keeping accurate purchasing records allows companies to provide improved reporting

Preventive Maintenance

The heart and soul of any fleet management operation is its preventive maintenance program.  Scheduling routine inspections help mechanics discover issues before they arise.  Save your department from spending money on unnecessary expendictures.  Decrease equipment downtime. Reduce the frequency of major repairs.   Increase equipment life expectancy.  Eliminate premature replacement of equipment. Improve conservation of assets.

Top it off with effective reporting and you have a fantastic foundation to building an effective and efficient fleet maintenance operation.  An operation which runs safely, smoothly, and is on top of its game.


(c) 2017 Ron Turley Associates, Inc. | www.rtafleet.com | (800) 279-0549 | rtademos@rtafleet.comEfficient Solutions…Effective Results