All commercial fleets are different. Each has its own unique problems, and no matter what kind of operation you run, you’ll have to deal with occasional breakdowns.

Whether these setbacks rule your organization can be greatly influenced by the preventative maintenance software you use.

What’s Your Current Fleet Management Solution Lacking?

Your work is complex. In addition to keeping track of vehicle operating expenses, ongoing maintenance and spare parts availability, you have to make sure your drivers reach their scheduled pickups and deliveries on time.

Naturally, you process piles of information on a daily basis, and your fleet’s efficiency depends on your ability to stay organized. Preventative maintenance software is a critical ally in your struggle to manage individualized maintenance checklists, multiple vehicles and hundreds of parts successfully.

Thoroughness is Perfection

Thoroughness is what keeps your fleet on the road.  You probably understand the benefits of changing the oil and balancing the tires on your trucks and vans, and you probably also know you can’t follow the exact same oil change instructions on both vehicle types.  The minor details and differences are important.

Even if you acquire two identical trucks at the beginning of the year, each will sustain unique wear and tear. Without a preventative maintenance system that lets you track individual vehicles, you could be overlooking problems that will crop up again later.

Integrating Preventative Maintenance and Business Management

Another big advantage of software-driven preventative maintenance is that it promotes proactive problem resolution. After a vehicle breaks down, for instance, you can search past maintenance records for hints on preventing similar issues in your other vehicles.

Well-organized maintenance data may also come in handy after traffic accidents: having proof that you performed proper upkeep could potentially save your firm from being deemed negligent in a courtroom!

What Difference Does The Right Software Make?

We’ve chatted with many fleet managers in education, construction, government and other fields to learn what makes a good PM system. They told us maintenance software should perform tasks like:

  • Implement bar-code, MSDS and other vehicle parts tracking standards.
  • Satisfy safety compliance standards by letting users add and track custom-defined data fields.
  • Track the status of exhaustible resources, like chargeable batteries, motor oil and miscellaneous delivery equipment.
  • Help companies that maintain roving vehicle fleets or multiple garaging locations stick to complex upkeep schedules.

Our preventative maintenance software helps you with everything from keeping radiators running longer to tracking individual tire mileage and pressure. The ability to zero in on specific details like this could be your saving grace.

Putting an End to Breakdowns

Breakdowns are the bane of your existence. To keep profitability high, you carefully craft delivery and transport timetables to minimize wasteful trips, avoid traffic and save on fuel.

Interruptions that force you to pull vehicles off the road wreck your schedule, and they ultimately reduce the revenue your fleet can bring in. No matter how things seem to unfold, fan belts don’t pop at random, and window-openers don’t just stop working mysteriously.

Breakdowns are almost always symptomatic of other underlying component issues or bad operating practices. RTA’s preventative maintenance software makes it easier to understand the factors that cause these problems, so it’s far simpler to discover and implement lasting solutions.

Keeping Fleets Profitable

Will poorly managed maintenance spell the end of your fleet? Even if breakdowns don’t outright cause you to go out of business, they could easily shake up your bottom line.  One industry insider noted that vehicle downtime typically costs firms at least $100 per hour!

Say you forget to replace the filters in your trucks. They should have been swapped out long ago, but you didn’t have maintenance software that could automatically send you an alert when the time came. You rectified the issue a few months later, but what happened in the meantime? You probably got lower fuel economy, so you spent extra on gas, and the cost added up.

According to statistics released by industry publications like Automotive Fleet, improving how you maintain your vehicles could have direct fiscal benefits. In 2013, for instance, the costs of maintenance and repair consistently ranked high in terms of vehicle operating expenses.

With maintenance costs coming in second only to fuel expenditures, it’s hard to dispute the value of software tools that help you keep your fleet maintenance on track.

You’re going to spend money on vehicle upkeep. Why not make your maintenance activities as cost effective as possible? Preventative maintenance software from RTA saves you time by making the work you do more precise.

RTA’s PM software is just one way our fleet management system helps fleet managers gain control over their operations. Learn how you can fine-tune your fleet management practices by requesting a customized, FREE DEMO.


Image credit:  https://flic.kr/p/iK1EG9