RTA Connect FAQs

RTA Connect FAQs2019-03-08T05:42:05+00:00

Check out all the great information you’ll need to know about RTA Connect 2019 by expanding the menus below.

Tell Me About RTA Connect2019-03-06T07:50:51+00:00

RTA Connect takes place March 11-15, 2019, at the Wyndham Lake Buena Vista at the Disney Springs Resort Area in Orlando, FL.

Once a year, users of the RTA system get together in one place to experience new ideas, inspiration and action. Join us at RTA Connect to network, learn, share, and enjoy.  Be the growth and change you seek.  It’s the ultimate event for anyone involved in fleet maintenance!

RTA Connect is the largest community gathering of RTA software users, staff, and management along with industry experts who come together to experience intense business strategy and training.

All in an effort to network, learn, share, and enjoy.

The conference features training classes, main stage keynote sessions, daily one-of-a-kind networking events, and hands-on RTA software training sessions developed and geared towards new and advanced users of the RTA system.

At RTA Connect, passionate RTA Fleet Management Software users, staff and management, as well as select vendors, join forces to tackle challenges, exchange ideas and discover new ways to get organized, save time, and grow—personally and professionally.

Leave with actionable content and strategies to drive your fleet management operation forward. Our affordable conference prices make it possible for you to bring your entire team.

Many opportunities abound to network, train, learn, and share – all uniting for the common good of improving fleet maintenance operations nationwide.

RTA Connect attendees come away with fresh new ways to effectively use and implement RTA software within a larger business strategy, including a clearly-defined road map for long-term success.

     General Session Presentations

  • Become inspired and motivated.
  • Learn proven strategies to make your fleet successful.
  • Unite with RTA users from across the country.
  • Have a success story you’d like to share?  Submit your presentation idea here (deadline is October 31).

     Educational Tracks

  • Learn proven strategies for success by implementing the training learned at RTA Connect
  • Get actionable strategies to get organized and save time.
  • Learn and share best practices on utilization of the RTA software
  • Network with other RTA users to help solve your trickiest challenges

      Networking Events

  • Connect with a community of RTA software users who are dedicated to fleet management as much as you are.
  • Make new friends and discover new ideas.
  • Join RTA users, staff, and management at various networking opportunities throughout conference.
  • Meet select product vendors passionate about your success.


Pricing for RTA Connect2019-02-01T18:11:11+00:00

5-Day Pass:
$1,295 (after 1/31)

3-Day Pass*:
$1,045 (after 1/31)

2-Day Pass**:

*3-Day Pass includes main conference only (Wednesday-Friday)
**2-Day Pass includes pre-conference only (Monday-Tuesday)

Registration fee includes:
•Admission to all sessions (general, training classes, vendor meetings, breakout sessions, networking opportunities).
•Wednesday Night Event (not included in the 2-day pass)
•Breakfast and Lunch each day.

Schedule for RTA Connect2018-03-27T05:47:04+00:00

The 5-day agenda for RTA Connect 2019 is packed with general session presentations, educational sessions and networking opportunities.

The full schedule will be announced soon.

For planning purposes, here is a general schedule:

Pre-Conference Sessions: Monday, March 11 – Tuesday, March 12
Conference registration opens at 8:00 a.m. Basic, Advanced, and half-day training classes available.

The main conference kicks off Tuesday evening and goes through Friday, March 15

Disney World Tickets2018-12-06T15:23:16+00:00


Continue the magic of conference with specially priced Disney World Park Tickets!

Purchase Advanced Park Passes: https://links.rtafleet.com/DisneyTickets

10% off the Full-Multi-Day (2 days or longer) tickets
and include one (1) complimentary +1 FUN visit to an additional Disney Experience at any one (1) of the following:

• Disney’s Typhoon Lagoon Water Park

• Disney’s Blizzard Beach Water Park

• Disney’s Winter Summerland or Disney’s Fantasia Gardens Miniature Golf Courses (before 4 p.m.)

• Greens Fees for one round of golf at Disney’s Oak Trail Golf Course, our 9-hole walking course


Partial-day tickets are available from $63, which are discounted off of the full 1-Day ticket (Regularly

priced $114). Partial-day tickets are not available to the general public to purchase, and they are

defined as:

1-DAY 1-PARK AFTER – 1 P.M.*

$94.00 including tax, per ticket and the ticket holder may enter the theme park any time after 1 p.m.


$63.00 including tax, per ticket and the ticket holder may enter the theme park any time after 5 p.m.

* Valid at any one (1) of the following theme parks:

Magic Kingdom OR Epcot OR Disney’s Hollywood Studios OR Disney’s Animal Kingdom


The Fine Print:

• The Sale of these Discounted Advance Purchase tickets (on this site as well as by phone) will end on March 10, 2019, so be sure to purchase them before you get to conference.

• These specially priced tickets are valid for entry for 7 days before and 7 days after the conference (3/4/19-3/22/19)

• Ticket prices reflect applicable discounts and include tax.

• These tickets are not available to the general public and are not sold at the park ticket windows.

• Any attendees who are Florida Residents will have access to view and purchase Florida Resident Ticket offers occurring during conference dates. Proof of Residency Required.

• You can also call the Disney Ticket Reservation Center directly at 407-566-5600.

• Disney World park hours are posted 6 months in advance; hours vary by park so plan accordingly (https://disneyworld.disney.go.com/calendars)

Hotel Information for RTA Connect2018-12-06T15:18:54+00:00

RTA Connect 2019 will be held at the Wyndham Lake Buena Vista at the Disney Springs Resort in Orlando, FL.

Wyndham Lake Buena Vista, Disney Springs Resort
1850 Hotel Plaza Blvd.
Lake Buena Vista, FL 32830

RTA has negotiated discounted hotel room rates starting at $155+taxes* through February 7, 2019, at the Wyndham Lake Buena Vista Hotel at the Disney Springs Resort. (See below for instructions on booking your room online or by phone). *Total Occupancy Tax (City and State): 12.5%. Resort Fees are waived. Hotel Discount Code: RTA CONNECT 2019

Reserve your room today:
$155 Garden Room (click here to reserve)
$179 Tower Room (click here to reserve)

By Phone:
$155 Garden Room: 844-482-8444
$179 Tower Room: 800-624-4109

If you wish to extend your stay, these rates are available from March 9th – March 16th.

Who Should Attend & What Should I Bring?2019-03-06T07:50:50+00:00

Who should attend:

You and your entire team.

Extensive training and networking opportunities abound and it’s hard for just one person to fully experience all RTA Connect has to offer.  Divide and conquer!

RTA Connect is for any level user of the RTA Fleet Management Software system. A variety of sessions are geared towards new users, seasoned users, IT staff, and fleet managers.

RTA Connect has something for everyone.

Networking with other RTA users to develop solutions to issues and learn how to better apply the software are just two of the many reasons to attend.

“Networking at the RTA conference is one of the most beneficial aspects of conference.”  Angie, Yavapai County, AZ



What to bring:

RTA Connect is an incredible opportunity to improve your business and network with other like-minded fleet professionals.

You’re welcome to bring a laptop or other mobile device.  Free Wi-Fi is provided and recharging outlets are available.

Otherwise, we recommend you simply bring business cards and a desire to learn.

A downloadable and printable schedule is available to bring with you.

PowerPoint presentations are provided on a convenient flash drive for each paid attendee.


No refunds or name changes after March 1, 2019.

Upon written cancellation, all paid registrations are fully refundable less a $100 processing fee before February 15, 2019.  Between February 18 – 22, 2019, all paid registrations are 50% refundable.   No shows or partial attendance are not refunded.  To cancel hotel stay, contact hotel directly. RTA is not responsible for any hotel’s reservation program, policy, or procedure.


Wednesday Night Event at Epcot2018-10-29T13:35:11+00:00

Join us for a fun-filled evening at Epcot on Wednesday night

Each attendee registration comes with admission to Epcot where you’re free to explore the entire park, a gift card to choose dinner on your own, and a fun Photo Scavenger Hunt for a chance at some great prizes!

Event Summary:

5pm: Enter Epcot and explore the entire park with your peers and the RTA team.

Enjoy your choice of dinner with a Disney Gift Card provided by RTA.

Participate in a fun team building and networking event as we do a Photo Scavenger Hunt throughout the park. Submit photos of you and your teams during the event for a chance at winning some great prizes. Our winners will be announced Thursday morning.

9pm: Return to Hotel or Choose to Explore Disney Springs with peers

Have family with you? Just buy a 5pm park pass for them from our discounted pass website and have them join the fun!

Dress Code & Weather2018-03-27T05:53:34+00:00


The weather in sunny Orlando in March is beautiful.

Expect temperatures of highs in the 70s with lows generally in the mid 50s.

Dress Code for RTA Connect is business casual.

Directions & Transportation2018-03-27T06:01:33+00:00

If you will have a car, parking is available at the Wyndham Lake Buena Vista Hotel for $15 per night (self parking/valet), per vehicle.

Complimentary Airline Bag Check:
Enjoy complimentary* access to a luggage free last day! Get your boarding passes delivered to your room and your baggage checked in for your flight home from our resort lobby. To enroll visit www.maketraveleasier.com/wyndhamlbv*
Participating Airlines include: American, AirTran, Alaska, Delta, Jetblue, Southwest, United and US Airways (all applicable airline baggage fees still apply.)
RTA Connect Policies2019-03-06T07:50:50+00:00
Discounts & Refund Policy: All promotional and discounted rates are offered at the discretion of RTA.

Promotional rates are voided if a registered attendee cancels and attempts to register at a lowered rate.  Upon cancellation, all paid registrations are fully refundable, less a $100 processing fee, before February 15, 2019.    Between February 16-28, 2019, all paid registrations are 50% refundable.

After March 1, 2019, no refunds are given.  All registrations must be paid in full seven (7) days prior to start of conference.

Contact the RTA Connect Event Team to cancel or transfer registrations within the above-listed time frames.

Substitution Policy: Substitution of one registration of the same type, including add-ons, is permitted prior to February 15, 2019.  Only one substitution is permitted per original registrant with written consent. The individual submitting the substitution request is responsible for all financial obligations associated with the substitution as well as updating any contact/demographic information.  Click here to substitute your registration.

Cancellation Policy: Cancellations must be received in writing and are subject to a $100 processing fee. Refunds are not granted after March 1, 2019, nor will refunds be given for no-shows or partial attendance. Cancellations must be submitted via email within defined time frames.  All refunds are processed by May 31, 2019.

Hotel Reservations:  Hotel reservations for our stay are not secured by RTA Fleet staff and management.  RTA has reserved a block of rooms at a discounted rate (through February 7, 2019).  Contact the hotel directly to secure your reservation and review their policies.

Personal Release: Photography and audio or video recording may occur at RTA Connect by or on behalf of RTA.  You agree that RTA may use or share any such photographs or recordings containing your image, voice, or likeness, if captured, in connection with any advertising or promotional content, program or material for RTA Connect or for any other lawful purpose, including posting on public websites. However, RTA is not obligated to use your image, voice, name or likeness, or exercise any of its rights granted herein.

RTA Connect Tool Kit2019-03-06T07:50:51+00:00

We have tools you can use to provide attendance assistance at RTA Connect.  Click on the links to download the editable documents (Microsoft Word).


Session and Networking Worksheet

Become a sponsor or exhibitor at RTA Connect.2018-12-06T15:30:05+00:00

RTA Connect has reserved select exhibitor space for its preferred vendors. Vendors have the opportunity to meet RTA users from various industries who strive to improve their fleet maintenance operation and attend RTA Connect to accomplish their goals.

RTA Connect offers daily networking opportunities and events. Contact Lanée Mellegard for additional information.

NAFA CAFM® and CAFS® re-certification points2018-10-23T13:34:05+00:00

Use your attendance at RTA Connect 2019 towards your re-certification points for your NAFA CAFM® and CAFS®.

Have additional questions about RTA Connect?2018-06-08T21:34:00+00:00

RTA’s goal is to provide a unique opportunity once a year where users, vendors, and staff come together to learn new features of the software and network to learn, grow, share, and unite.

Our goal is to ensure clear and concise communication is offered and we are here to answer any questions which arise.

Contact us with additional questions about RTA Connect.  RTA staff stands by ready to assist.

We look forward to having you and your team join us at RTA Connect.

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