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HIGHER EDUCATION FLEET MANAGEMENT SOFTWARE

Fleet Management Software Built for Higher Education Campuses

Fleet360 is designed to support facilities, transportation, public safety, and motor pool teams across colleges and universities.

RTA Campus Shuttle Bus Fleet

Featured Case Study

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Trusted by Top College & University Fleets

  • Univeristy-of-Massachusetts

     

  • Indiana-University-Bloomington

     

  • UC-Davis

     

  • PennState University Fleet

     

  • University-of-Georgia

     

  • University-of-Arkansas

     

  • Mississippi-State-University-Logo-Stacked

     

  • University-of-Calgary

     

  • Purdue-University-Fort-Wayne

     

  • University-of-Manitoba

     

  • Beacon-College-Logo

     

  • Shasta-College

     

  • Loma-Linda-University

     

  • Lehigh-University

     

Why Higher Ed Fleets Use RTA

Managing Diverse Campus Assets

Track and maintain vehicles, electric carts, maintenance equipment, and more—all in one centralized system.
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Enabling Motor Pool Reservations

Streamline vehicle reservations for faculty, staff, and student workers. Automate check-ins, pickups, and scheduling across departments.
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Simplifying Budget Management

Track operating costs by department or vehicle class. Use real-time data to support grant reporting, chargebacks, and internal budget planning.
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Improving Vehicle Maintenance

Digitize work orders, inspections, and technician workflows. Reduce downtime and keep essential service vehicles ready to roll.
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Monitoring Fuel and Electric Usage

Track fuel spend and EV charging patterns to support campus sustainability initiatives and meet reporting requirements.
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Enhancing Safety and Accountability

Ensure regular inspections and maintenance logs are documented and accessible for audits and compliance.
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PURCHASING CONTRACTS

We Make Purchasing Easy

Simplify the procurement process by using one of our purchasing partners to select RTA as your government fleet management software. Members qualify for special pricing on software, hardware, and consulting services.

FLEET360 SOFTWARE

Functionality for Higher Education Fleets

Fleet managers get a ton of value from these powerful university fleet management features.
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I used to spend time in Excel removing sold vehicles, sorting vehicles and equipment into separate categories, moving columns around, deleting columns, and splitting data to multiple worksheets. This process took hours each time I ran it. Now, with RTA anyone can run vehicle reports in seconds, and as frequently as they want.

Indiana University
Amanda Wilson 

INTEGRATIONS & COMPATIBILITY

Seamless Data Integration with Existing Systems

Connect Fleet360 with the systems you already use and keep data moving in either direction. Whether you’re pulling in fleet data from your telematics, fuel, or parts ordering systems or pushing information out to accounting or ERP systems, Fleet360 makes it easy.

With an extensive library of pre-built integrations and a flexible open API, RTA works seamlessly with the platforms your fleet depends on.

Fleet management integration software

Customer Stories

We think you'll ❤ RTA Fleet,
but don't take our word for it

Real quotes from fleets running RTA Fleet360 every day.

★★★★★

We switched to RTA and have been absolutely delighted with the product, support, onboarding, and flexibility in a single product. I've worked with 5 different FMIS systems, and RTA has been extraordinary!

Constance Englert

Director of Transportation Services · University of Massachusetts Amherst

★★★★★

For me, RTA is worth the peace of mind it offers me as a fleet manager. When it comes time for the DOT inspections, I know I don't have to worry about going through all the paper files. We know the PMs are up to snuff and everything’s being tracked.

Eric Johnston

Director of Transportation · Beacon College

★★★★★

RTA has robust functionality within a lean application which is affordably priced. The support structure provides easy to access to customer focused technicians.

Bill Brinn

Fleet Manager · University of Georgia

Free Book & Templates

Learn how to build a successful university fleet by requesting a copy of The Fleet Success Playbook. We also have helpful templates to use before going to RFP or want to communicate fleet data more effectively.

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The Fleet Success Playbook gives your fleet a proven roadmap to boost safety, reliability, and efficiency with real-world strategies.
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The Fleet Report Template helps you gain visibility and drive team performance by highlighting wins, progress, and results.
RTA-RFP-Template
The RFP template helps define your needs and compare vendors quickly, making it easier to choose the right fleet maintenance software.

FAQs

Here are common questions fleet professionals in the higher education industry ask about the RTA Fleet360 fleet management information system. 

How does RTA help us manage assets across multiple departments on campus? expand_more expand_less
Fleet360 makes it easy to manage diverse assets, from shuttle buses and service trucks to electric carts and grounds equipment, all in one centralized system. You can segment vehicles by department, assign ownership, and report on cost and utilization at a granular level.
Can we offer motor pool access to non-technical users like faculty or student workers? expand_more expand_less
Yes. RTA’s Motor Pool module includes a user-friendly reservation portal that doesn’t require a full login. Staff, students, or faculty can request, reserve, and manage bookings for vehicles without training or administrative overhead.
How does Fleet360 support chargebacks or internal cost allocations? expand_more expand_less
Fleet360 tracks all fleet-related costs by vehicle, department, and user. You can set up custom chargeback rates, generate internal billing reports, and export cost data for interdepartmental budget planning.
What sustainability data can we track to support our campus green initiatives? expand_more expand_less
Fleet360 helps you monitor EV usage, fuel consumption, and maintenance data. These insights help you measure progress toward sustainability goals and support regulatory or institutional reporting.
We don’t have a large fleet team—can we still use the system effectively? expand_more expand_less
Absolutely. Fleet360 is designed for ease of use, whether you’re a large university or a small campus crew. We offer tailored implementation support, real-person training, and ongoing consulting to help you get the most out of your system—without needing an IT department.
RTA Leading Fleets Built Here Since 1979

RTA goes beyond selling software; we partner with you for lasting success. Our cutting-edge FMIS software, combined with strategic consulting and ongoing educational resources, keeps fleets thriving for the road ahead.