To keep your fleet on the road, you need to make sure every function of your operation is running smoothly, from the parts and equipment, to the paperwork, to your staff. Trying to keep track of all of the needed information manually is time-consuming and can result in added costs. Enter fleet management software. Using software can help you track your scheduled maintenance, work orders, and more — while saving you money.

Find out more below about some of the top benefits of using fleet management software.

Improve Productivity

Fleet maintenanceFleet management software can improve productivity from across your operation – from in the shop to the equipment itself. The software can help managers better track labor hours and scheduling to keep the operation running smoothly and efficiently. It also allows fleet managers to view current work orders and jobs in real-time, and have the most up-to-date inventory information available at their fingertips. In the RTA software, a dashboard is available to give fleet managers access to key information, including: preventative maintenance updates, open work orders, labor costs, equipment status, fuel tank gauge, and more.

Extend Asset Life through Preventative Maintenance

Vehicle maintenanceHaving your fleet sidelined can result in added costs and headaches for both you and your customers. To help prevent unexpected breakdowns and extend the lifespan of your assets, take advantage of the software’s preventative maintenance capabilities. Within the software, PMs can be pre-scheduled when it’s convenient to perform work on the vehicle. Records from previous inspections and warranty information are also available within the platform, allowing all mechanic notes and inspection information to be housed in one place.

While preventative maintenance can be an upfront investment in time and resources, it will pay off in the end. It is estimated that 3 to 8 hours are saved for every hour of PM performed on a vehicle. The preventative maintenance plan can proactively address small issues in a vehicle, preventing more – and potentially larger – repairs needed later.

Maximize Operational Efficiency

Fuel savingsFleet management software can help operations account for all fuel, tire, parts and maintenance transactions, and view fleet maintenance jobs in real-time.

Fuel can be one of a fleet’s largest expenses, and software can help manage those costs. Using the RTA platform, fuel costs can be entered through the software, allowing odometers and hubometers to remain up-to-date. This can help manage costs and keep preventative maintenance on track. It can also help with paperwork later, as the reports can be used for billing and reporting.

The software also helps fleets manage their parts inventory. In the RTA software, parts can be automatically reordered via the platform as they are used in the Work Order system. It also provides warranty tracking, back-order tracking, usage summaries and more.

Better Manage Costs

fleet driverFleet managers can save money by accessing reporting tools through the fleet management software. Two examples of potential cost savings can be through labor and billing reports. Operations can reduce labor costs through time card and mechanic/technician reports to monitor hours and costs as needed.  Fleet managers can also use reporting to track money coming in and out via work orders, billing and warranties.