Fleet Success Monthly: July 2023

“Barbie” or “Oppenheimer”?

While this is a crucial question this month, here at RTA, we have even more pressing questions.

Like, are you utilizing WO templates in our web solution? Have you registered for RTA Connect? Did you hear the latest podcast?

So come on Barbie, let’s go party with this month’s most important tips and events that can help improve your fleet’s performance! (Sorry … we had to).

RTA Web Best Practice: How to Use Work Order Templates

Is your shop utilizing our work order templates in our new web-based solution? If not, let us convince you that you should be. These provide flexibility that can help improve your fleet’s performance and save your shop valuable time.

3 main ways to use them include:

1. PM Schedules: Routine maintenance jobs will use the same job code, part kit, notes and inspection every time that specific job is done. A Work Order Template for each PM job, grouped by asset type, can save hundreds of hours each year in defining work order details at the creation point. If your goal is to have preventive maintenance make up 50% of jobs, that means that for 50% of your created jobs, you’re only 1 click away from getting to work.
2. Top 10% of Reactive Jobs: If you look back on your past 12 months of job codes, what are the non-PM jobs that you see the most often? For reactive jobs, you’re likely looking at more than a single job line. When done properly, you may have a Diagnostic labor line, 2-3 repair lines, and a test line or two for confirmation. Creating 5+ job lines on a single work order can be frustrating, but if those lines are already set for the most common jobs, now just apply the template and make small changes to notes or line details. This is called the “Low Hanging Fruit” method. I’d rather fix 10% of the work order details, than create 100% of them.
3. DVIR Requests: While Driver Reports can spread far and wide in their details, RTA has smart features built in to remember past submissions and reactions. For instance, if an F-150 has a DVIR submitted for the AC not blowing cold and I apply a 001-001 VMRS code to it, the job is fixed. Now, the next time any F-150 comes in with the AC not blowing cold, RTA remembers that 001-001 code so you don’t have to find it again. Work Order Templates can also be applied in these cases to promote notes, part kits and additional lines if the failed inspection or driver request is an early sign of a bigger issue.

Ready to try WO templates? These are available in our RTA web solution. Contact our Support team if you need help accessing it!

Get To Know Us: Employee Spotlight – Jenelle Hansen

Your fleet’s success is important to us – and Jenelle is leading the charge to ensure you succeed with RTA’s solutions. As leader of our Customer Success Managers, Jenelle is focused on helping customers get up and running in the RTA system with ease, and get the most out of the solution.

Check Out the JUST Released RTA Connect 2023 Schedule

RTA Connect 2023 is fast approaching, and we are excited to share the FULL schedule of events. Step on the gas and speed on over to check out the agenda for our annual users’ conference, Oct. 3-5, in Las Vegas for three days focused on the “Formula for Fleet Success.” Highlights of the event include:

• Exclusive training the RTA Classic and web platforms
• Keynotes from top fleet professionals
• Time to network with your peers
• And an all-inclusive go-kart night (food and drinks included)!

Register now to avoid a price increase in August!

Get In-Depth Training on RTA’s Systems

Our expert trainers offer hands-on training sessions to help you and your staff learn the ins and outs of the RTA system. Whether you are using RTA Classic or our new web-based solution, our trainers offer 1-day sessions catered to individual roles so your staff is not out of the shop for multiple days at a time. Sign up now for these upcoming sessions:

• RTA Web Role-Based Training: 8 – Aug. 10
• RTA Classic Role-Based Training: 22 – Aug. 24

We are also offering a 1-day Reporting class on Aug. 11. During this session, you will learn how to build reports so you can efficiently get the data you need to improve your fleet’s performance.

Visit Us on the Road!

Our fleet experts are hitting the road for upcoming tradeshows. If you’re attending any of the following conferences, stop by and say “hello”!

• FleetCon, Aug. 21-23, Loveland, CO (Booth #613)
• Public Works Expo, Aug. 27-30, San Diego, CA (Booth #1449)
• McLeod User Conference, Sept. 17-20, Phoenix (Booth #438)
• National Conference of State Fleet Administrators, Sept. 19-22, Portland, OR

Podcast: Data Trends You Need to Adopt

It’s all about data in fleet right now. This can be overwhelming, as there are endless amounts of data available to you, but help is on the way. Get tips from our experts on how to utilize data at your fleet to get the metrics you need to improve your fleet’s performance.

Listen to “The Fleet Success Show” podcast

Welcome Our New RTA Clients!

We welcomed several new clients in July, including:

• Montgomery County Public Schools
• Medical Jets International, LLC
• Trak-Time
• LA Services LLC
• Lee-Ogle Transportation System
• Baldwinsville Central School District
• Bethlehem Area School District